"Can you handle the photos?" — If you've been asked but aren't sure how to prepare, this practical guide is for you. No special equipment needed. A single smartphone is more than enough to do the job.
What to Do in Advance
- Check the event schedule: Understand the program flow and list out the scenes you need to capture in advance
- Check your phone storage: Delete unnecessary data to prevent running out of space during shooting
- Battery preparation: Bring a portable charger. Continuous photography drains the battery faster than you'd expect
- Set up a photo sharing system: Create an album on PicTomo and print out the QR code
How to Work on the Day
Tips for Group Photos
The key is not to miss the moment when everyone is gathered. Call out "Let's take a group photo!" during transitions between programs or just before the toast. Holding the phone horizontally makes it easier to fit everyone in.
Tips for Candid Shots
To capture natural expressions, snap photos discreetly without alerting your subjects. Aim for moments during conversation, meals, and laughter. Since posed photos alone can feel monotonous, focus on capturing more natural scenes.
Documenting Food and Venue
Photograph dishes before anyone starts eating. Don't forget to capture venue decorations and signage — these help convey the atmosphere when looking back later.
How to Turn Every Participant into a Photographer
One photographer alone has limitations. The most efficient approach is to have all participants take photos and collect them in one place.
- Hand out cards with QR codes at registration
- Place QR codes at each table
- Announce: "Please upload the photos from your phones too!"
With PicTomo, no app is needed — just scan the QR code. The low barrier means more people will take and upload photos.
Summary
The photographer's job becomes simple when you think of it in three steps: "advance preparation," "how to work on the day," and "how to collect photos." Rather than trying to capture everything yourself, enlist the help of all participants to create a multi-perspective record of memories.